Building schedules

Plan shifts on the Clox Schedule page: create and assign one-time or weekly recurring shifts, what your crew sees, and how to require a scheduled shift to clock in.

The Schedule page is where you plan who works when. You build shifts in the web app at app.getclox.com, or from the Schedule tab in the mobile app, your crew sees them on their phone, and if you want, you can require a scheduled shift before someone's allowed to clock in.

Open the Schedule page

In the web app, go to Schedule. As a manager you get the full planning view: every upcoming shift, grouped by person, plus a + Schedule shift button. The list header reads "Upcoming · next 21 days" so you're looking at what is coming up next. Click any shift to edit or delete it.

You can also manage the schedule from the mobile app. On the Schedule tab, tap a shift to edit or delete it, or add a new one. The mobile app changes one shift at a time, so to edit a whole recurring series, use the web.

Create and assign a shift

Hit + Schedule shift. Pick the person from the Employee dropdown, then choose one of two modes at the top of the form:

• Weekly recurring: pick the days of the week (for example Mon-Fri), set a start and end time, choose an Effective from date, and pick how long to repeat (1, 2, 4, 8, or 13 weeks). Clox creates one shift per matching day, and the button shows the exact count, like "Schedule 20 shifts".
• One-time shift: set a single Starts and Ends date and time for a one-off.

A recurring batch is just a set of normal shifts linked together. When you open one later, you choose Just this shift or Entire series. Editing the whole series only changes upcoming shifts. Past shifts stay as history and can't be rewritten.

The week board

On the web, the Board button at the top of Schedule opens one week for the whole crew at once. Every row is a person, every column is a day, and today's column is tinted. It is a wide view, so it shows on computers and larger tablets; on a phone the same shifts stay in the list.

Drag a shift to another day or another person and it saves as soon as you drop it. Click a shift to open its menu, where you can edit it, move it, or reassign it to someone else. Double-click an empty cell to schedule that person on that day.

Shift colors come from the project. Give a project a color and every shift tagged with it wears that color on the board and in the list, so a full week reads at a glance.

What the crew sees on their phone

Each person sees their own upcoming shifts. They get a read-only Schedule view of what's coming, and the shift also shows up on their Today screen so they know when they're due in. Employees can only view the schedule; adding, editing, and deleting shifts is manager-only. If you'd rather a particular person not see the schedule, open their profile, find the Permissions section, and turn the Schedule toggle off.

Require a scheduled shift to clock in

By default, anyone can clock in whenever. To lock clock-in to the schedule, open the person's profile, find the Schedule enforcement section, and turn on Require scheduled shift to clock in. It's set per employee, so you can enforce it for some people and leave others open.

The clock-in window

When enforcement is on, Clox looks for a shift assigned to that person that starts within roughly the next day. They can clock in from their scheduled start, minus the early clock-in buffer, all the way through the shift's end time. Both buffers are set per employee in the same Schedule enforcement section:

• Early clock-in buffer (default 15 minutes): how many minutes before the scheduled start they're allowed to punch in. Try to clock in earlier than that and Clox blocks it with a note like "A bit early, your shift starts at 9:00 AM."
• Late clock-in flag (default 30 minutes): this one doesn't block anyone. It drives the late and no-show badges on your Team page. Someone who hasn't clocked in yet shows as late until this many minutes after their scheduled start, and as a no-show after that.

If there's no matching shift coming up, the punch is blocked with "You don't have a shift scheduled right now." Both buffers accept 0 to 240 minutes. This works the same whether the crew clocks in from their phone or from a shared PIN-kiosk tablet.