Tracking time

Building schedules

Plan shifts on the Clox Schedule page: create and assign one-time or weekly recurring shifts, what your crew sees, and how to require a scheduled shift to clock in.

The Schedule page is where you plan who works when. You build shifts in the web app at app.getclox.com, your crew sees them on their phone, and if you want, you can require a scheduled shift before someone's allowed to clock in.

Open the Schedule page

In the web app, go to Schedule. As a manager you get the full planning view: every upcoming shift, grouped by person, plus a + Schedule shift button. The list header reads "Upcoming · next 21 days" so you're looking at the coverage right ahead. Click any shift to edit or delete it.

Create and assign a shift

Hit + Schedule shift. Pick the person from the Employee dropdown, then choose one of two modes at the top of the form:

Weekly recurring: pick the days of the week (for example Mon-Fri), set a start and end time, choose an Effective from date, and pick how long to repeat (1, 2, 4, 8, or 13 weeks). Clox creates one shift per matching day, and the button shows the exact count, like "Schedule 20 shifts".
One-time shift: set a single Starts and Ends date and time for a one-off.

A recurring batch is just a set of normal shifts linked together. When you open one later, you choose Just this shift or Entire series. Editing the whole series only changes upcoming shifts. Past shifts stay as history and can't be rewritten.

Times are saved in your company's timezone, so a 9:00 AM shift means 9:00 AM where the crew works, not on the server.

What the crew sees on their phone

Each person sees their own upcoming shifts. They get a read-only Schedule view of what's coming, and the shift also shows up on their Today screen so they know when they're due in. They can't add or change shifts. If you'd rather a particular person not see the schedule, open their profile, find the Access section, and turn the Schedule toggle off.

Require a scheduled shift to clock in

By default, anyone can clock in whenever. To lock clock-in to the schedule, open the person's profile, find the Schedule enforcement section, and turn on Require scheduled shift to clock in. It's set per employee, so you can enforce it for some people and leave others open.

Don't trap someone

If you turn this on for a person who has no upcoming shifts, they won't be able to clock in at all. Clox warns you and gives you an Add a shift link right there. Build their schedule first.

The clock-in window

When enforcement is on, Clox looks for a shift assigned to that person that starts within roughly the next day. They can clock in from their scheduled start, minus the early clock-in buffer, all the way through the shift's end time. Both buffers are set per employee in the same Schedule enforcement section:

Early clock-in buffer (default 15 minutes): how many minutes before the scheduled start they're allowed to punch in. Try to clock in earlier than that and Clox blocks it with a note like "A bit early, your shift starts at 9:00 AM."
Late clock-in flag (default 30 minutes): this one does not block anyone. It only marks the shift as late once they clock in this many minutes after the start, so you can spot it later.

If there's no matching shift coming up, the punch is blocked with "You don't have a shift scheduled right now." Both buffers accept 0 to 240 minutes. This works the same whether the crew clocks in from their phone or from a shared PIN-kiosk tablet.

Clocking in and out →

How the crew starts and stops the clock from a phone or kiosk.

Time off and leave →

Track days off so they don't collide with the shifts you've scheduled.