Team

Time off and leave

Set up vacation, sick, and personal leave in Clox: how your crew request time off from their phone, how managers approve it, leave quotas, and the balance export.

Clox handles time off end to end. Your crew request vacation, sick, or personal days from their phone, you approve or decline from the web app at app.getclox.com, and approved days count against each person's yearly balance. Here's how the whole thing works.

How a worker requests time off

A worker opens the Time off page on their phone and taps Request time off. They pick a type, a From and To date, and can add an optional note for you.

Vacation
Sick
Personal

Each type shows how many days they have left for the year right in the picker. When they submit, you get a push notification and the request shows up under your Pending approvals on the Team page. Their own Time off page also has a Pending and a History list, so they can see where each request stands.

A worker can't stack two requests on the same day. If they already have time off requested or approved on one of those dates, Clox tells them and asks them to pick different days.

Approving or declining

Go to Team and look under Pending approvals. Time-off requests sit in their own Time off section, above shifts. Each row shows the person, the dates, the type, the day count, and any note they left.

Open Team in the web app.
Find the request under Pending approvals, in the Time off section.
Click Approve or Decline.

Only managers can review time-off requests. Approved days count against the balance. Pending and declined requests don't. A declined request frees up those dates, so the worker can ask again.

Leave balances and quotas

Every org starts with the same yearly defaults, in calendar days: 20 vacation, 5 sick, and 3 personal. Remaining days are the quota minus what's already approved for the year.

To change someone's numbers, open Team, tap the employee, and scroll to the Leave quotas section in their edit panel. Set Vacation, Sick, or Personal to a custom number. Leave a field blank to fall back to the system default. The same panel has a Request time off toggle if you ever need to turn the feature off for one person.

Sick leave can accrue as hours are worked, with optional carryover into the next year, if your org has that turned on. Otherwise sick days are a flat yearly amount that resets in January.

Seeing approved leave in a report

Open Reports, then under Analysis & audit download Leave balance (CSV). For the date range you pick, it lists each person's used, quota, and remaining days for vacation, sick, and personal, plus how many company holidays fell in that window. Holidays come from your holiday list in Settings.

Approving timesheets →

Review and approve shifts from the same Pending approvals screen.

Schedules →

Plan shifts around the days your crew has off.