Roles and where everyone works

The two roles in Clox and the three ways to clock in. Managers run the web. Crews clock in from their phones. A shared tablet is optional.

Managers run Clox on the web. Crews clock in from their phones. You approve and pay on Friday. That's the whole model. The rest of this page spells it out.

The two roles

Managers and owners run the business from the web app at app.getclox.com, on a computer or a phone browser. You set up projects, worksites, and pay rules, invite your crew and assign them to jobs, approve timesheets and fix mistakes, and export to QuickBooks, Gusto, ADP, or Paychex, or sync live to QuickBooks. You mostly work on the web, and when you're out on site you can also edit shifts, adjust the schedule, and clear approvals from the mobile app.

Crew clock in from their phones with a tap. They tap once to clock in and out, start and end breaks, switch jobs mid-shift, see their schedule and past shifts, and ask for a correction to a past shift when a time is wrong. It works offline and syncs when signal returns.

The three ways to clock in

Most crews use the first one. The other two are there for the cases where a phone isn't the right fit.

1. Phone (the Clox app). The default. Each worker installs the Clox app (iPhone from the App Store, Android from Google Play), signs in, and taps Clock in. Works offline and syncs when signal returns.
2. Web browser. Anyone can also clock in from a laptop or desktop at app.getclox.com. Handy for office staff or a worker without a smartphone who sits at a computer.
3. Kiosk on a shared tablet. Optional. Mount one tablet on site and the whole crew punches in with a PIN. Good for crews without smartphones, with an optional clock-in photo to confirm who punched. Kiosk punches rely on the tablet being at the site and the worker's PIN, and they don't capture GPS.

How it fits together

1. You set up Clox on the web. Go to app.getclox.com, name your company, and add your projects and worksites.
2. You invite your crew. Send each person a link. They sign up with their email in under a minute.
3. Your crew clocks in from their phones. They install the Clox app (iPhone from the App Store, Android from Google Play) or sign in from their phone browser, accept the invite, and tap Clock in.
4. Hours land in one place. Punches sync as they happen, and queue up offline when there's no signal.
5. You approve and pay on the web. Review the week, fix anything, and export one file to payroll.

Where to go next