Team

Inviting your team

How email invitations work, what your employees see, and how to assign roles.

Sending an invitation

Go to Team
Click + Invite employee in the top-right
Enter their email address and display name (e.g., "Carlos")
Pick their role: Employee or Manager
Click Create invitation

Clox emails the person an invitation as soon as you create it. It also gives you a shareable signup link you can copy and send any way that works: text, a chat app, or in person. The link is single-use and expires in 7 days.

Where they sign in matters

Crew members clock in from their phones. Tell them to open the invite on the phone they carry on the job and sign in. On iPhone they install the Clox app from a TestFlight invite (Android is coming soon); on any phone they can clock in from the browser in the meantime. Managers you invite can run the web app from any computer or phone browser.

What employees see

When they click the invitation link they're asked to set a password (their email is pre-filled). After they sign in, they land on Today, the same page you see, just without manager features. Their display name and role are already configured.

Manager vs employee roles

Employees can clock in/out, view their own timesheet, request leave, see their schedule. They can't see anyone else's hours or settings.

Managers can do everything employees can, plus: see all team members' hours, approve timesheets, set hourly rates, manage projects/worksites/schedules, run reports, and access billing.

Picked the wrong role, or someone got promoted later? Change it any time. Open their row on the Team page and switch Role. (You can't change your own, and the organization owner always stays a manager.)

Resending or revoking an invitation

In Team → Pending invitations, click the row for the invite
Resend if the email got buried
Revoke if you invited the wrong person (or the wrong email)

An invitation can be accepted by exactly one person. If you revoke and re-issue, the old link stops working.