Team

Inviting your team

How email invitations work, what your employees see, and how to assign roles.

Sending an invitation

Go to Team
Click + Invite employee at the top of the Team page
Enter their email address and display name (e.g., "Alex")
Pick their role: Employee or Manager
Click Create invitation

Clox emails the person an invitation as soon as you create it. It also gives you a shareable signup link you can copy and send any way that works: text, a chat app, or in person. The link is single-use and expires in 7 days.

Where they sign in matters

Crew members clock in from their phones. Tell them to open the invite on the phone they carry on the job and sign in. They install Clox from the App Store on iPhone, or Google Play on Android; on any phone they can also clock in from the browser. Managers you invite can run the web app from any computer or phone browser.

What employees see

When they click the invitation link they're asked to set a password (their email is pre-filled). After they sign in, they land on Today, the same page you see, just without manager features. Their display name and role are already configured.

Manager vs employee roles

Employees can clock in/out, view their own timesheet, request leave, ask for corrections to their own past shifts, and see their schedule. They can't see anyone else's hours or settings.

Managers can do everything employees can, plus: see all team members' hours, approve timesheets, review and approve shift-correction requests, edit shifts, set hourly rates, manage projects/worksites/schedules, run reports, and access billing.

Picked the wrong role, or someone got promoted later? Change it any time. Open their row on the Team page and switch Role. (You can't change your own, and the organization owner always stays a manager.)

Resending or revoking an invitation

On Team, pending invitations sit at the top of the Roster card. The Copy link, Resend, and Revoke buttons sit right on the row
Resend makes a fresh link with a new 7-day expiry. Clox shows you the new link to copy and share; it doesn't send another email, and the old link stops working
Revoke if you invited the wrong person (or the wrong email)

An invitation can be accepted by exactly one person. If you revoke and re-issue, the old link stops working.