Payroll

Overtime, double-time, and break rules

Set up overtime, double-time, auto-lunch, and paid-break rules in Clox: per-employee thresholds plus org-wide Standard or California rules and per-person rounding.

Clox figures overtime, double-time, and break time for you, but it only gets the numbers right once you've set the rules. Some live on each employee, some live org-wide in Settings. Here's where every one of them is and what the defaults are.

Per-employee rules: overtime thresholds

Open the Team page in the web app, click a person to open their edit modal, and look for the Shift rules section. Three thresholds live there:

Daily OT threshold — hours in a single day before overtime kicks in. Leave it blank to use the system default of 8 hours.
Weekly OT threshold — hours in a pay week before overtime kicks in. Blank uses the default of 40 hours.
Long-shift warning — flags a shift this long so you can double-check it (someone who forgot to clock out). Blank uses the default of 16 hours. This only warns you. It doesn't change pay.

The Overtime multiplier is up in the same modal's Profile section. It's the pay ratio for hours above the daily or weekly threshold, and it defaults to 1.5×. You can set it anywhere from 1× to 3×.

These are per person

Set them on each employee. A foreman on 10-hour days and a part-timer can have different daily and weekly thresholds.

Per-employee rules: auto-lunch deduction

In the same modal, open Auto-lunch deduction. Turn on Auto-deduct lunch and you get two fields:

Trigger after (min worked) — how long a shift has to run before a lunch is taken out. Defaults to 360 minutes (6 hours).
Deduct (minutes) — how much lunch to subtract once the shift passes the trigger. Defaults to 30 minutes.

Auto-lunch is a floor, not a double charge. If the crew member already logged a break with the Take break button, Clox only deducts the part of the lunch they didn't already log. A worker who logged a full 30-minute break won't get another 30 taken off on top.

Org-wide: the overtime rule set

Go to Settings → Organization and find Overtime rules. This is one switch for the whole company:

Standard (the default) — a single overtime tier. Hours past the daily or weekly threshold are overtime at the multiplier. There's no double-time.
California — adds daily tiers (1.5× after 8 hours, 2× double-time after 12 hours in a day), the seventh-consecutive-workday rule, and a weekly 40-hour rule applied to straight-time hours only so daily and weekly overtime don't stack on the same hours.

Double-time and the meal-break flag are California-only

On Standard, double-time is always zero and there's no meal-break flag. Switch to California and your reports gain a double-time column plus a Meal-break review flag for any shift over 5 hours with no single recorded break of at least 30 minutes.

Org-wide: paid short breaks

Still in Settings → Organization, Paid short breaks sets a length below which logged breaks stay in paid time. Options are Off, or 5, 10, 15, 20, or 30 minutes or less. A break at or under the threshold counts as paid; anything longer is unpaid and comes out of the timesheet. It's Off by default, so every logged break is unpaid until you change it.

Per-person: rounding

Round shifts lives under Settings → Shift behavior, and it's a personal setting (each person rounds their own shifts, so set it on every account that needs it). It rounds each shift to the nearest interval: Off, 5, 10, or 15 minutes. Quarter-hour is the common payroll choice. It's Off by default.

The order Clox applies these

Raw clock-in to clock-out, minus logged breaks, then rounding, then the auto-lunch deduction. That final number is the paid time you see on timesheets and exports.

Approving timesheets →

Review and lock hours once the overtime and break math is set.

Reports and exports →

Where regular, overtime, double-time, and the meal-break flag show up.