Hubstaff Pricing Explained (2026): Tiers, Minimums, and the Locations Add-On

Hubstaff began as a time tracker for remote and desk teams, and the price list still reads that way. The core product on every paid tier is time tracking with screenshots and activity monitoring, and the features a field crew buys it for sit in an add-on layer. Every figure below comes from the Hubstaff pricing guide as of September 8, 2026, plus what we recorded on our Hubstaff comparison page in July 2026. The dollar amounts are in the table; the prose explains what they mean for a crew that clocks in at job sites.

01

What the price includes

Every tier is priced per user per month, with a lower rate if you pay annually. The table above has both rates for Starter, Grow, and Team; Enterprise is custom, though the guide lists a per user monthly figure for it.

On a free plan, the two sources disagree. The pricing guide we read on September 8, 2026 lists no free plan, only a 14-day free trial. Our comparison page recorded a free single-user plan when we verified it in July 2026. Go by the September reading, and ask on the demo whether a free option still exists.

The tier facts we verified for a field crew are short:

• Screenshots and activity monitoring are core, from Starter up. Our comparison page recorded that in July 2026; they are part of the seat price on every tier.
• Scheduling and time off are on the Team plan. If your crew needs a published schedule or a way to request a day off in the app, price the Team seat.
• A 2-seat minimum applies. Our comparison page recorded it in July 2026. A one-person operation pays for two seats.

The pricing guide has the full feature list for Starter and Grow; we state here only what we checked.

02

What costs extra

GPS tracking, job sites, and geofencing come through the Locations add-on, priced per user per month on top of the seat. The guide states its price as a starting point, so the number in the table is a floor, and the price at your seat count is a question for the demo. We did not verify which plan Locations attaches to, so which plan you need before you can add it is also a question for the demo.

The bill for a crew that wants geofenced job sites is the seat rate multiplied by your headcount, plus the Locations rate multiplied by the number of people who need it. If you also want schedules and time off, the seat is the Team rate. If you want Locations only for the field workers, ask whether the add-on can be bought for some seats and not others.

The seat minimum means a solo owner pays two seats. The guide lists annual and monthly rates; what the annual rate commits you to, and what happens to the price when seats drop mid-term, are questions for the demo.

03

Questions to ask on the demo

1. What is the Locations add-on price at my seat count, and is it charged on every seat or only on the field workers who need it?
2. Which plan does Locations attach to today, and does that change the seat rate I pay?
3. Can screenshots and activity monitoring be turned off for field workers, and does turning them off change the price?
4. What is the minimum number of seats, and does a one-person company pay for two?
5. What does the annual rate commit me to, and what happens to the bill if I drop seats mid-year?
6. When a worker clocks in outside a job site's geofence, is the punch stopped, or is it recorded and shown to a manager?
7. Which payroll export formats are available for my provider?

Get the answers in writing, with the date on them.

04

When Hubstaff is the right choice

Hubstaff fits a company that has both remote office staff and a field crew and wants one tool for both, with activity monitoring on the office side. If you already manage a remote bookkeeper, an estimator, and a dispatcher by activity levels and screenshots, adding Locations for the crew keeps everyone on one invoice and one admin screen. A company in that position should price the Team plan plus Locations against two separate tools.

It also fits a business that wants the monitoring features on purpose; they are part of the seat price on every tier, and a field-first time clock will not replace them.

Whatever tool you pick, tell the crew what is captured, when, and who sees it, in writing before the first shift. Screenshots, activity levels, and GPS points all count as monitoring. We cover the consent side in whether GPS tracking of employees is legal.

05

How Clox compares

Clox has one plan. It is $29 a month and includes the first 3 users, then $6 per user per month. A 6-person crew is $47 a month ($29 plus 3 × $6), and ten people is $71. Paying annually is $240 a year for the first 3 users, then $60 per user per year, about 20 percent off.

The $29 base is the minimum, so a one-person operation pays $29, the same as a three-person crew. There is no add-on for GPS or geofencing, no tier that holds scheduling or time off, no sales call, and no onboarding fee. The pricing page has it on one screen.

The differences that matter for a field crew go beyond price. Clox reads location only at the moment of the punch. There are no screenshots, no activity levels, no live map of people, no breadcrumbs, and no background tracking. A worksite is a named location with a GPS coordinate and a radius, 200 meters by default, and geofencing is a per-employee toggle.

A geofenced worker who is outside every assigned worksite at clock-in has the punch blocked with a message to get on site; workers without geofencing can clock in anywhere. Location comes from the worker's phone, so the geofence is a deterrent and does not by itself prove anyone was on site. A site WiFi check is a second, independent test for indoor and multi-floor sites.

The limit points in the other direction: Clox has no screenshots or activity monitoring, so if the office side of your business is managed by those, Clox does not replace Hubstaff there. Clox is a field time clock. Punches are one tap, queue offline, and send when signal returns. A PIN kiosk runs on a shared tablet, every hour is tagged to a job and task, and overtime follows weekly or California daily rules with multi-rate pay. Schedules, time off, and approvals with an audit log are on the same plan.

Payroll exports cover ADP RUN, ADP Workforce Now, Paychex Flex, Gusto, QuickBooks Desktop, and a universal CSV. QuickBooks Online is covered by a CSV import and, if you want it, the live Push to QuickBooks connection. Each punch record is signed and hash-chained, so anyone can check at getclox.com/verify that it has not been altered since capture; that check says nothing about whether the GPS reading was true. Our post on what a time clock app actually costs compares add-on models like this one across vendors.

06

FAQ

The trial is 14 days, free, with no credit card, and the first paid subscription is covered by a 30-day money-back guarantee. Start a free trial, add one worksite and your crew, and run a real payroll week before you decide.