Clox

Owner / Admin quick reference

A one-page reference for managing your crew, reviewing time, and getting hours ready for payroll.

About this role

Run Clox from the web app at app.getclox.com. This is where you manage employees, projects, schedules, approvals, reports, payroll exports, and billing.
Your crew clocks in from their phones using the Clox app or a phone browser.
If your crew shares a device, you can set up a tablet in kiosk mode so everyone clocks in with their own PIN.

Open Team → Pending approvals and clear any shift corrections and time-off requests waiting for review.
Check for missing punches, open shifts, and hours that don't look right.
Review the pay period in Timesheet and make any final corrections.
Approve the hours once everything looks right.
Open Reports, choose the pay period, then use Export to create the file you need for payroll.
Review the exported hours before sending or importing them into your payroll system.
If you use QuickBooks Online, you can also connect it under Settings → Integrations and use Push to QuickBooks to send completed hours for a date range.

Export a PDF when you want a readable copy of the pay period for your records.
Use Reports to review hours by employee, project, or date range.
Use the Hours by project and Hours by client sections in Reports to compare labor across jobs.
Need a record someone else can verify? In Reports, narrow to one employee and export the Verifiable bundle (JSON) under Proof of presence. The recipient can check it at getclox.com/verify.

Shift behavior (Settings → Time & pay): clock-in rules, project requirements, rounding, and other time-tracking settings
Manage employee (click a person on Team): hourly rate, overtime, and automatic lunch, while paid breaks are set for everyone in Settings → Organization
Notifications: reminders, summaries, and approval alerts
Subscription (in Settings → Organization): your plan, seats, and renewal date, with Manage billing for your card and invoices